Organizing a corporate event is undeniably a stressful job. From finalizing the date and creating a guest list to deciding on the caterers, there’s a lot that goes into planning an event. Many decisions confront you, and among all, the one that will impact your event the most is the ‘Venue’. Whether you are looking for an excellent place to conduct interviews or organize a conference or any other event, all you need is Corporate venue hire.
But before you step out to make your selection, remember that different events have different requirements. Therefore, it is essential to understand the key things you need to consider when booking a venue. So, here are six key things to keep in mind before making a big move. Read on!
“Where is it?” It is probably the first thing every attendee will ask you. So make sure you choose a venue within reach of almost everyone. If you are inviting many people from out of town, a venue near the airport or their hotel will be a great choice. In addition to this, don’t forget to consider the transportation facility and traffic. After all, you may not want anyone to arrive late.
Next, another important thing you need to know is the capacity of the venue. Suppose, if you are organizing a gathering of 400 people, they can’t comfortably fit into a room of capacity 200. Being an organizer of the event, it is your responsibility to ensure there is enough space to accommodate the number of people you are inviting. Moreover, if your event will take place for a couple of days, you may also need to offer your guest a place to stay. Do check that as well and make necessary arrangements accordingly.
Services and amenities
Does the venue provide catering services? Are there audio-visual (AV) equipment available? Will it be able to accommodate the required number of chairs, tables, and linens? These are some critical questions you need to ask before finalizing the venue. If the venue you like does not provide food and beverages, make sure it allows outside food vendors. Further, talking about AV equipment, some corporate venues have built-in AV capabilities for you to use while others require you to bring them yourself.
WiFi availability and ambience
This is quite obvious! Organizing a corporate event means you will require a fast, reliable WiFi network. So please make sure the WiFi facility is included in the rent itself and the network is up to speed so that it doesn’t let you down. Furthermore, have a look at the existing decor of the hall you are renting. For a corporate event, it should be upscale, well-furnished and high-tech.
What you need is a space/ hall that is customizable. You should be able to move chairs and tables and customize the surroundings based on your requirements. You should make the arrangements as per your need and the type of event you are organizing. For instance, the setup required for an expo is different from the one needed for a conference/ meeting.
Last but not least, the cost is another important factor that will determine your choice of venue. Without a budget in place, how will you narrow down your choices? So before you begin your search, work out your budget, which you have to spend on the Corporate venue hire.
Finding a suitable venue for your event will take up quite a bit of your time. So make sure you start your search beforehand, keeping all the above-mentioned things in mind.